Click on Archive1 Folder to access the mails stored. The new archive folder created will be present consisting of the archived mails. Among the folders, expand the Archive section. Similarly, we can create multiple archives following the same steps, which can be used to archive any desired emails to the multiple archives. The archive created earlier is chosen to store the archived emails. The destination of the emails that needs to be archived will be selected. Go to Actions> Archive> Archive Selected Documents Open the emails and select the desired mails you want to archive. In the criteria Tab, select the Archive1 folder created and click on OK to close the archive settings. If you want to set the schedule, settings of schedule will be opened and click OK to proceed. Click yes to set the schedule and No if you want to hand select the documents or mails to be archived. 
A prompt window will be opened that will ask if user wants to set the archiving schedule time and day. Click OK after the details of the archive criteria are successfully entered. For selecting criteria, click on ‘ Selection Criteria’ to choose which document user wants to be archived from the options available. Create Archive Criteria window will be opened where all the details of desired criteria will be inserted like name of the criteria, selection criteria, choose the archive NSF file and option to remove archived documents or reduce the document size. Open Mail Database & go to Actions> Archive> Create Criteria. Launch IBM Lotus Notes 9 (version used in the blog). Step by step Procedure to archive NSF Emails 
Archive Database act as a backup of the NSF emails. It improves the performance of mail server after reducing the size. It free up the space in mail database and avoid reaching the database quota. Some of the benefits of Archiving NSF mails are: so that user can recover the information in case of any disaster happened to system. The archived mails will no longer be available on the server which means that it is advisable to back up the archives using external storage devices like DVD-R, external hard disk etc. 
It helps in managing the mail database size that is about to reach maximum limit. This feature allows users or administrators to copy mail and other documents, deletes the files from main database, and store them on different database file stored on the local system thereby reducing the mail database size. One of the best feature provided by the Lotus Notes Client is archiving feature. Why Archiving of Lotus Notes NSF files required?
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